Vendor Terms

Application & approval

Submitting an application does not guarantee a booth. We curate vendors for quality and balance across districts and will confirm your place in writing.

Payment & deposit

Booths are secured with a deposit and signed agreement. Fees, add-ons and payment timelines are set out in your vendor agreement.

Booth allocation

Booth placement is assigned by the organizer. Founding Vendors receive first choice within their district. Footprint and inclusions follow your selected tier.

Insurance, permits & compliance

Each vendor is responsible for their own liability, including their own liquor and food serving, and for holding all of the licenses, permits, insurance and legal documentation required for their services and offerings. This applies especially to anyone serving alcohol or food, running demonstrations, or operating a food truck. It is your responsibility to make sure your paperwork is complete, valid and current before the event.

Conduct & setup

Vendors must staff their booth during fair hours, and set up and tear down within the scheduled windows, following venue rules and staff direction. All merchandise, goods and setup are the vendor’s own responsibility and are based on your use of the space. The facility is locked outside of fair hours, but any items and booth materials you leave on site are left at your own risk.

Cancellation & liability

Vendor bookings are non-refundable. Once your booth is confirmed and paid, fees are not refunded if you cancel. The organizer is not liable for vendor property, sales outcomes, or losses outside our reasonable control.